Project No. 1294 - Wet Weather Consent Decree Compliance and Program Management Services- City
CITY OF BALTIMORE
OFFICE OF BOARDS AND COMMISSIONS
PROJECT NO. 1294
WET WEATHER CONSENT DECREE COMPLIANCE AND PROGRAM MANAGEMENT SERVICES
The City of Baltimore Office of Boards and Commissions has been requested by the Department of Public Works, Office of Engineering and Construction (OEC), to advertise for firms specializing in Program management to provide Wet weather consent decree compliance and program management services. One (1) firm will be awarded for a period of three (3) years with optional five (5) one year extensions. The Project fees for the above services have been estimated up to $22,000,000.00. If further information is required regarding this request, please contact Mr. Mohammed Rahman at 410-396-3440 or by e-mail at Mohammed.rahman@Baltimorecity.gov.
Baltimore City sanitary system serves a population of approximately 1.5 Million (620K within City) and a service area of approximately 390 miles including Baltimore City, Baltimore County, Howard County and Anne Arundel County through 3100 miles of sewer pipes (1400 miles in City) and 2 wastewater treatment plants with a capacity of about 240 Million Gallons per day.
Baltimore City entered into a Consent Decree (CD) with US EPA/ MDE in 2002 to implement a series of remedial measures, including among others, the elimination of certain sanitary sewer overflow structures, the inspection of the collection system, infiltration and inflow evaluation, rainfall and flow monitoring, rehabilitation of certain pumping stations, and development of a collection system Hydraulic model.
Baltimore City entered into a Modified Consent Decree (MCD) in 2017 that provides a two phase adaptive management approach. The first phase calls for the removal of hydraulic restriction at the Back River WWTP, Heavy cleaning of large diameter sewers, elimination of Sanitary sewer overflows (SSOs) structures, Flow and Rainfall Monitoring for SSO Structure Elimination, Elimination of Illegal connections, Pumping Station Inspection, Rehabilitation, and Repair, selective conveyance system upgrades, elimination of Sanitary Discharges of Unknown Origins (SDUOs), development of a building backup plan and a building backup expedited reimbursement program, and updating the Emergency Response Plan. The second phase will require additional work on the collection system to meet performance goals set forth in the MCD.
Baltimore City has prepared sewershed evaluations and plans for future rehabilitation and corrective action for each of eight sewersheds in the collection System and prioritized rehabilitation projects and corrective actions for the system.
Baltimore City Department of Public Works has developed and is implementing an asset management program for operations and maintenance of the Collection System that includes a Fats, Oils and Grease ("FOG") Program; a Root Control Program; and a Trunk Sewer Inspection Program.
Baltimore has also implemented integrated planning based on EPA's guidance entitled "Integrated Municipal Storm water and Wastewater Planning Approach Framework" (IPF), dated May 2012 into the Capital improvement program planning.
The City recognized the need for program management support services to ensure successful compliance with the requirements of the CD program and help City to negotiate with regulators, develop an asset management program, implement an integrated planning framework, and assist in design and construction management. This contract will be a replacement of the existing Wet weather consent decree program management services contract.
III. Scope of Services
The services to be provided under this contract may include, but are not limited to the following:
• Assist the Department of Public Works in achieving compliance to Modified Consent Decree Wet Weather requirements by coordinating and tracking all the related activities.
• Assist the Department of Public Works in preparation of reports and certifications as required by a Clean Water Act enforcement action and Modified Consent Decree.
• Assist the Department of Public works in developing a vision to improve operations within its wastewater program during the Modified Consent Decree period and beyond.
• Assist the Department of Public Works in completing the Phase I projects and formulating and negotiating the scope of Phase II projects.
• Assist the Department of Public Works in developing and implementing successful media strategies to disseminate information to Baltimore City residents and businesses regarding the impact of this program.
• Assist the Department of Public Works to streamline the existing CIP process and to refine and align its overall CIP/(IPF) integration process. The PMT will perform analysis of people, tools and processes to ensure the smooth integration of IPF into the City's CIP.
• Assist the Department of Public Works with incorporating and implementing economic development and outreach initiatives like Small Business Development program, Workforce Development and Education and development of Minority, Disadvantaged and Women Business enterprise.
• Assist the Department of Public Works manage design and construction projects as required by Modified Consent Decree. Supervise, both direct and indirect, the design and construction contractors.
• Provide assistance to Department of Public Works with general construction management support during construction of the projects being undertaken under Modified Consent Decree. Assist with managing and inspecting construction projects.
• Assist the Department of Public Works in technical assistance for special projects and other work being performed in-house, including augmentation of the City's engineering staff.
• Assist the Department of Public Works in developing the RFPs to solicit future design, construction management, and other project related consultants.
• Assist the Department of Public Works with Post construction flow monitoring and SSO inspection Program. Executing field work associated with SSO root cause analysis and elimination (e.g. light cleaning, CCTV, condition assessment of laterals, manholes and pipes). Ability to interpret data and recommend renewal options, including trenchless solutions.
• Assist the Department of Public Works in maintaining, enhancing and applying the sewer system hydraulic model to reflect the ongoing system improvements do detailed engineering analysis using hydraulic data.
• Assist the Department of Public Works in implementation of Utility asset management division.
• Assist the Department of Public Works in managing utility operational and core data, GIS support, mapping, and software application support. Also assist in inventory, review and approve information being collected and submitted to the City of Baltimore by designers and contractors.
• Assist the Department of Public Works in delivering training classes for the engineering and construction staff.
• Assist the Department of Public Works in implementation, utilization and support of Computerized Maintenance Management System (Cityworks®).
The following is the selection criteria:
• Familiarity with Modified Consent Decree of Baltimore City and experience in managing similar Federal or state regulated programs addressing issues related to Clean water Act compliance.
The interested firm is required to demonstrate and document their experience in managing programs similar to Baltimore City's modified Consent decree with EPA. The firm is also required to highlight the regulatory aspects of the programs and their role in negotiating with the regulatory agencies. The firm is encouraged to highlight any relevant successful program initiatives implemented by the firm in the past.
• Experience in Program management services for large civil/utilities programs, including planning; scheduling; budgeting; prioritizing; and monitoring and coordinating investigative activities, design, construction management of capital improvement wastewater projects, and maintenance activities.
The interested firm is required to demonstrate and document their experience in program management services for large utility programs and their role in the program.
• Experience in assisting clients to develop long-term strategies for improved operations that the client can ultimately run independently.
The interested firm is required to demonstrate and document their experience in developing long-term planning and mission statements for clients, with an emphasis on State, Federal or local Government agencies. Also include international experience, if any. The firm may also propose ideas on long-term strategy for DPW wastewater program.
• Key personnel on the Program Management team and their relevant experience.
The interested firm is required to demonstrate and document the experience of the Key personnel they propose for the program management services. The Key personnel should include the minimum personnel mentioned in the section V.
• Experience in implementing a Utility Asset Management Program.
The interested firm is required to demonstrate and document their relevant experience.
• Experience in Economic Development program, Public Information and Outreach programs.
The interested firm is required to demonstrate and document their relevant experience.
• Experience in development, calibration and maintenance of Hydraulic Modeling for Wastewater Utilities system.
The interested firm is required to demonstrate and document their relevant experience.
• Overall team approach with Minority/Women Business Enterprises.
The interested firm is required to demonstrate and document MBE & WBE firm's role and their relevant experience.
V. Program Requirements
The Key personnel on the Program Management team shall include, but not limited to the following;
• Personnel with skills equivalent to a Program Manager, including a minimum education level of Graduate Degree and a minimum of ten (10) years of experience performing program management work for State or Federal mandated programs. Experience in negotiating with regulatory agencies is preferred.
• Personnel with skills equivalent to a Senior Design Engineer, including a minimum education level of Graduate Degree, Professional Engineer (P.E.) Certification and a minimum of ten (10) years of experience performing wastewater utility designs. Experience in preparing concept design proposals and managing wastewater utilities and facilities design contracts is preferred.
• Personnel with skills equivalent to a Senior Construction Manager, including a minimum education level of Graduate Degree, Professional Engineer (P.E.) or Certified Construction Manager (CCM) Certification and a minimum of Fifteen (15) years of experience managing construction projects.
• Personnel with skills equivalent to a Senior Engineer, including a minimum education level of Graduate Degree, Professional Engineer (P.E.) and a minimum of Ten (10) years of experience performing Asset Management for utilities.
• Firms intending to submit a proposal as a prime consultant for this project should submit a "Letter of Interest" to the Office of Boards and Commissions, 4 South Frederick Street, 4th Floor, Baltimore, Maryland 21202 (EMAIL: OBC.Consultants@baltimorecity.gov). Since these letters are utilized to assist small, minority and women business enterprises in identifying potential teaming partners, the letters should be submitted within five (5) days of the date of the project's advertisement. The letter should contain a contact person. Failure to submit a "Letter of Interest" will not disqualify a firm submitting a proposal for the project.
• Each prime consultant applying for this Project will be required to complete and submit an original Federal Form 255, along with five (5) copies, to the Office of Boards and Commissions. The Federal Form 255 and five (5) copies must be submitted on or before 12:00 P.M. (Noon) on September 10, 2018. Submittals may not be accepted after this deadline.
• The consultant implementation plan for the project, including at a minimum, those tasks outlined in Section III, Scope of Services, of this Request for Proposals.
• The consultant experience and history in performing this type of work, particularly those projects that have been successfully carried to construction. Include references of persons, firms, or agencies that the City may contact to verify the experience of the proposer.
• An organizational chart, including identification of proposed key personnel by name and firm. Describe each key person's role on the project team. Proposed personnel shall be able to perform all services listed in the Scope of Services.
• A statement of qualifications and experience for each individual expected to perform responsible portions of the work. Please emphasize the specific qualifications and experience relevant to this project. The City expects key team members to remain on the project throughout its duration. Replacement of key team members will not be permitted without prior consultation and approval by the City, unless the circumstances are beyond the consultant's control.
• Descriptive material in support of the proposal including articles, drawings, photographs, or other media that would be helpful in evaluating the proposal. Provide information specific to your approach on this project for those items listed in the Scope of Services. Include what you believe are the major project emphasis and challenges as well as your approach assisting in the project success.
VII. Insurance Requirements
The Consultant shall procure and maintain during the life of this agreement, the following required insurance coverage.
a. Worker's Compensation coverage as required by the State of Maryland, as well as any similar coverage required for this work by applicable Federal or "other States" State Law.
b. Professional Liability, Errors, and Omissions Insurance at a limit of not less than Three Million Dollars ($3,000,000) including a 3 year extended reporting period, in the event that services delivered pursuant to this Agreement, either directly or indirectly, involves or requires professional services, Professional Liability, Errors, and Omissions coverage shall be provided. "Professional Services" for the purpose of this Agreement shall mean any services provided by a licensed CONSULTANT professional.
c. Commercial General Liability Insurance at limits of not less than One Million Dollars ($1,000,000) per occurrence for claims arising out of bodily injuries or death, and property damages. With those policies with aggregate limits, a minimum limit of Three Million Dollars ($3,000,000) is required. Such insurance shall include contractual liability insurance. The CITY, its elected/ appointed officials, employees, and agents shall be covered, by endorsement, when applicable, as additional insureds as respects to; liability arising out of activities performed by or on behalf of the CONSULTANT in connection with this Agreement.
d. Business Automobile Liability at limits of not less than One Million Dollars ($1,000,000) per occurrence for all claims arising out of bodily injuries or death and property damages. The insurance shall apply to any owned, non-owned, leased, or hired automobiles used in the performance of this agreement
e. To the extent of the CONSULTANT's negligence, the CONSULTANT's insurance coverage shall be primary insurance as respects the CITY, its elected/appointed employees and agents. Any insurance and/or self-insurance maintained by the CITY, its elected appointed officials, employees and agents, shall not contribute with CONSULTANT's insurance or benefit the CONSULTANT in any way.
f. Coverage shall not be suspended, voided, cancelled, reduced in coverage, or in limits, except by the reduction of applicable aggregate limit by claims paid, until after forty-five (45) days prior written notice has been given to the CITY. There will be an exception for non-payment of premium, which is ten (10) days' notice of cancellation.
g. Insurance is to be placed with insurers with a Best's rating of no less than A:VII, or, if not rated with Best's with minimum surpluses the equivalent of Best's surplus size VII and must be licensed/approved to do business in the State of Maryland.
h. The CONSULTANT shall furnish the CITY a "Certificate of Insurance" with a copy of the additional insured endorsement, when applicable, as verification that the coverage is in force. The CITY reserves the right to require complete copies of insurance policies at any time.
VIII. Prequalification Certification
All architectural, construction management, project management, and surveying firms listed in the specific proposal for the Project must be prequalified by the Office of Boards and Commissions for each applicable discipline at time of submittal for this Project. A copy of the prime and sub consultant's current Prequalification Certificate should be included in the bid submittal package. If you need information on the City's Prequalification Certification process please call the Office of Boards and Commissions at 410-396-6883.
IX. MBE/WBE Certification
It is the policy of the City of Baltimore to promote equal business opportunity in the City's contracting process. Pursuant to Article 5, Subtitle 28 of Baltimore City Code (2000 Edition) - Minority and Women's Business Program, Minority Business Enterprise (MBE) and Women's Business Enterprise (WBE) participation goals apply to this contract.
The MBE goal is 25%
The WBE goal is 13%
Both the proposed Minority and Women's Business Enterprise firms must be named, identified as an MBE or WBE and the recommended percentage reflected for each within Item 6 of the Standard Form (SF) 255 in the spaces provided for identifying outside key consultants/associates anticipated for utilization for this project.
Any submittals that do not include the proper MBE/WBE (in some instances DBE) participation will be disapproved for further consideration for this project.
X. Local Hiring Law Provision
It is the policy of the City of Baltimore to promote Local Hiring in the City's contracting process. Pursuant to Article 5, Subtitle 27 of the Baltimore City Code, as amended (the "Local Hiring Law") and its rules and regulations apply to contracts and agreements executed by the City on or after the Local Hiring Law's effective date of December 23, 2013. The requirements for the Local Hiring Law apply to this contract.
More information can be obtained from the Mayor's Office of Employment Development (MOED) and can also be found on its website: www.oedworks.com.
XI. Verifying Certification
Each firm submitting a SF 255 for consideration for a project is responsible for verifying that all MBEs and WBEs to be utilized on the project are certified by the Minority and Women's Business Opportunity Office (MWBOO) prior to submitting the proposal. A directory of certified MBEs and WBEs is available from MWBOO. Since changes to the directory occur daily, firms submitting SF 255s should call MWBOO at (410) 396-4355 to verify certification, expiration dates and services that the MBE or WBE is certified to provide.
A firm submitting a proposal may not use an MBE or WBE to meet a contract goal if:
1. The firm has a financial interest in the MBE or WBE
2. The firm has an interest in the ownership or control of the MBE or WBE
3. The firm is significantly involved in the operation of the MBE or WBE (Article 5 subtitle 28-41).
A firm submitting as a prime consultant that fails to comply with the requirements of Article 5, Subtitle 28 of Baltimore City Code when executing a contract is subject to the following penalties: suspension of a contract; withholding of funds; rescission of contract based on material breach; disqualification as a consultant from eligibility to provide services to the City for a period not to exceed 2 years; and payment for damages incurred by the City.
A resume for each person listed as key personnel and/or specialist, including those from MBE and WBE must be shown on the page provided within the application.
Please be advised that for the purpose of reviewing price proposals and invoices, the City of Baltimore defines a principal of a firm as follows:
A principal is any individual owner, partner of a partnership, shareholder of a Sub-Chapter 'S' Corporation, or an officer/director of any Corporation.
Out-of-State Corporations must identify their corporate resident agent within the application.
Firms will not be considered for a specific project if they apply as both a sub-consultant and prime consultant.
The applications for this Project (Form 255) cannot be supplemented with any additional information such as graphs, photographs, organization chart, etc. All such information should be incorporated into the appropriate pages. Applications should not be bound. Applications should simply be stapled in the upper left-hand corner. Cover sheets should not be included. Inclusion and/or submittal of additional material may result in the applicant being disqualified from consideration for this project.
Failure to follow directions of this advertisement or the application may cause disqualification of the submittal.